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Parish Council Minutes - Annual Parish Meeting 2004

Minutes of the Annual Parish Meeting of the Helmdon Parish Council
Held on Wednesday 28th April 2004
In the Reading Room, Church Street, Helmdon at 7.30pm

Present: Councillors Burns, Brookhouse, Moody, Smith, Bearman, Gittens, Spendlove, Earl, England and Parish Clerk, Sarah Smith

There were 3 members of the public present

1. Apologies:

There were no apologies received.

2. Minutes:

All councillors agreed that the minutes for the meeting held on 23rd April 2003 should be adopted as a true record.

3. Matters Arising:

There were no matters arising.

4. Committee Reports:

i) Planning:

There have been 30 applications overall of which 26 have been supported and 4 objected

ii) Finance:

There has been an increase in this year's precept of around 5%, which is in line with similar villages in the area.

Two bills for Powergen are outstanding for December and March at £99.51 each. Councillor Earl proposed the payment of both and was seconded by Councillor England.

iii) Rights for way:

Councillor Gittens feels that there should be more notices to explain where paths are. Also that people should be made more aware of who to contact if they have an issue with any local footpaths. A method of communicating this information will be looked at.

iv) War Memorial:

Councillor Earl explained that the area is very mossy, this should be fixed shortly and the grass is being tended. Councillor Brookhouse thanked Councillor Earl for the upkeep of the ground.

v) Trees:

Councillor Spendlove explained that the Tree Committee is no longer running as it was concluded that there were no other prominent places that we could plant trees were they could be seen.

vi) School Governors:

Councillor Brookhouse noted that the work on the School extension has currently ground to a halt due to some incorrect paperwork. Once this matter has been resolved, work will continue as soon as possible.

vii) Reading Room:

Councillor England remarked that there had been no quotations received for the restoration of the Reading Room. There have been two quotations for Electrical work and one of those will be confirmed for £2500. Thanks were extended for the work that both Councillor England and the committee have carried out to date.

viii) Neighbourhood Watch:

Councillor Brookhouse explained that Yvonne Harland has replaced Alan Tinker as Community Beat Officer. PC Gemma Simkins however, might not be replaced.

Overall the scheme is working well and there have been a number of calls from the public. In the event that anyone wishes to report an incident, they should contact Councillor Brookhouse or their area contact person. Both have a designated number to the police and in the event of a serious matter 999 or 01327 300300 can be used.

Councillor Brookhouse receives regular e-mails regarding crimes in the Brackley district and Helmdon is not often reported on these!

ix) Allotments:

Councillor Gittens reported that the demands have been sent out and that he has received at least one new enquiry. We currently have no other areas, which can be used, however, there is a rough area of land, which could be cultivated if tied up first. This would require spraying and ploughing to bring it back into use and he suggests that we could offer this with the first year free of charge. The Chairman will ask Richard Watson to plough the area.

x) Playground Committee:

Councillor Smith wishes to put forward plans for improvement, which included;
§ Filling in potholes
§ New Bins
§ New Gateway leading to new path for swings
§ Improvement of steps near slide
§ Renewal of lease
§ Removal of fallen tree and repair of fence

5. South Northamptonshire District Councillor Report:

Due to current council meeting obligations, Councillor Digby was unable to attend this meeting, however, he will be happy to submit a report at another meeting if required.

6. County Council Report:

Councillor James Shepherd Cross was unable to attend this evenings meeting and had nothing to report.

7. Police Report:

Please see Neighbourhood watch report.

8. Open Forum:

i) Summer Ball - The Chairman has written to Peter Fisher and Sue Blackburn pointing out possible problems relating to public liability etc. There have been similar events held on the school playground before and the existing insurance covers these events.

The chairman wished the event well but pointed out that the Parish Council cannot be held responsible for an event held by the school, LEA or HYHO.

ii) The junction of Grange Lane leading onto Station Road is becoming worse and is prone to flooding. The Northamptonshire County Council have been informed but they currently are low on funds and this is low on their priority list.

9. Date of Annual General Meeting:

26th May 2004 - 7.30pm

10. Date of next Parish Council Meeting

28th July 2004 - 7.30pm

Meeting closed at 8.00pm

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