Minutes of the AGM of the Helmdon Parish
Council held on
Wednesday, 22nd May 2002
in the Reading Room, Helmdon at 7:30 p.m..
There were 3 members of the public present.
Apologies were received from PC Dawling
The Clerk read the letter of resignation of Councillor Harrold.
It was unanimously agreed that the Clerk should write to Cllr
Harrold thanking him for the work he has done on behalf of the
Council and the village.
2. Election of Parish Chairman:
Cllr Brookhouse proposed and Cllr Glassett seconded the nomination
of Cllr Burns. This was carried unanimously. Various Councillors
thanked Cllr Burns for all the work he had successfully carried
out on behalf of the Council during the past year.
3. Election of Parish Vice Chairman:
Cllr Burns proposed and Cllr England seconded the nomination
of Cllr Brookhouse. This was carried unanimously.
4. Appointment to Committees and PC Representatives:
The following committees and representatives were agreed:
Finance: Cllrs Burns, Brookhouse, Glassett, Gittens, and
the Parish Clerk.
Planning: Cllrs Brookhouse, Burns, Bearman, Glassett and
Allotments: Cllrs Ayres and Gittens.
Road Safety: Cllrs Glassett, Brookhouse, Bearman, England
Reading Room: Cllr England to continue as the PC representative.
5. Appointment to Outside Bodies:
School Governors: Cllr Brookhouse.
6. Minutes of Last Annual Meeting:
The Minutes of the Annual Meeting held on 23rd May 2001 were
read and adopted with two amendments, Para 6 - Snow to replace
Rainbow and Para 10 - 20 Bell Close to replace 22 Bell Close.
6A. Minutes of Meeting held on 27th March 2002:
The Minutes of the Meeting held on the 27th March 2002 were read
6B. Minutes of an Extraordinary Meeting held on 22nd April
The minutes of the extraordinary meeting held on 22nd April 2002
were read and adopted.
7. Matters arising from the Minutes:
Annual Meeting - nil.
Meeting on 27th March 2002 - Para 4 The Clerk to write
to Mr Phil Earl thanking him for cutting the grass around the
War Memorial and suggesting he sends a bill at the end of the
grass cutting period for the petrol he has used during the summer.
Reading Room AGM is now the 28th May 2002 and Cllrs Brookhouse
or Burns to attend in place Cllr Glassett.
Extraordinary Meeting - nil.
8. Attendances during year:
The following is the list of attendances for the year April 2001
to March 2002 inclusive (excluding sub committee attendances):
Councillor Peter Burns .................... 5
Councillor David Brookhouse ............ 5
Councillor Terry Glassett ................. 6
Councillor Michael Ayres ................. 6
Councillor Richard Bearman ............. 6
Councillor Bill England .................... 6
Councillor Ren Gittens ................... 6
Councillor Cec Harrold ................... 5
Councillor Jean Spendlove ............. 5
9. Annual Parish Meeting held on 22nd April 2002:
The Clerk gave a verbal report of the Annual Parish Meeting held
on 22nd April 2002.
10. Matters arising: nil
11. Open Forum:
The attention of the Council was drawn to the fly posting
on telegraph poles and electricity poles and it was agreed that
these notices should be taken down whenever they are posted.
Correspondence received since the last meeting was tabled for
Councillors to inspect:
Application for Public Entertainment License - Helmdon Reading
Clarence Light 24
RSPA Inspection of Play Areas in June
Planning Permission Ivy Cottage Church Street
Site Planning Meeting - Weston Hill House
Sundry planning applications in SNC
CAB Benefits campaign
SNC Animal Report
SNC Private House survey
NALC Race Relations update
SMS Bus Timetables
SNC Housing Strategy
SNC Performance Plan 2002
Cherwell Valley PCT meeting
South Northants Volunteer Bureau
Public transport grants
Village of the Year Notices
Planning refusal - 16 Church Street
SNC Sundry Planning Applications
NCC - Your Council Plan
Brackley Post -Council's Model Code of Conduct Notice
Burglar Alarms in connection with today's Quietness day
Age Concern notice
Postal deliveries in Helmdon
Planning refusal - Weston Hill House
NALC copies of tenancies for allotments
NALC Notices of Council Meetings
SNC Registration of members interests
SNC Area Committee notice
Highways Agency, Grand Prix arrangements
The correspondence is laid on the table for Councillors read individually
if they so wish.
The following Planning Applications were considered:
.. The Old Cross, Cross Lane
. The Warren, Falcutt
. Fountain House, Wappenham
i) Council Balances on the 22nd May 2002
Current Account ................ £ 1890.94 (after cheques
207 & 208 are paid)
Savings Account ............... £ 9976.74
Nottingham Bond .............. £ 500
ii) Cllr Glassett proposed and Cllr Brookhouse seconded that
the following bills be paid and this was carried unanimously:
|Multiflow (paid 27.3.02)
|Ollerton Limited (paid 16.5.02)
|Cornhill Insurance PLC
|Mrs S V Lidgeley
|Powergen Energy PLC
|W J W Forgham - salary
|W J W Forgham - office expenses
Annual Parish Meeting - wine etc. 16.23
|W J W Forgham - phone calls 26.10.01 to 22.05.02
7 months @ £6 month
|C&E Homes & Garden grass cutting
(iii) Cllr Glassett referred to safety equipment at the playground
and stated the need to have chains supplied and installed where
the tyres are. It was agreed to instruct Playdale Playgrounds
Ltd to supply and install 2 no. CH2S ( ground fix chains ) @ £28
each plus delivery and installation @ £75 = £131 total
iv) A meeting of the Finance committee was arranged for Wednesday,
5th June at 7.30pm at Peters Farm.
Cllr Gittens reported that there are 12 allotments of which
10 are occupied and 2 are vacant. Invoices for the current year's
rent have been sent out.
16. Model Code of Conduct:
The under mentioned Councillors handed in their completed
forms showing notification of interests and the declaration of
undertaking to comply with the Model Code of Conduct.
The Clerk will make two copies of all the completed forms and
will give a copy to each individual Councillor and retain copies
for the Parish Council records.
The Clerk was instructed to write to the Monitoring Officer at
SNC and the standards Board to obtain dispensation for all councillors
to debate and vote as trustees on matters affecting the Reading
Cllr Glassett reported on the launch of the Speedwatch scheme
and said that at present over fifty people have signed up for
The Primary School will be participating and it was agreed that
the PC will supply a small prize to the class which is the most
successful in enrolling parents and
others to Speedwatch.
Cllr Glassett said that the next phase will be the presence of
police speed signs which give motorists an indication of their
speed followed by police speed cameras.
18. Village Plan:
Cllr Glassett reported having received an invitation to attend
a meeting at SNC who will explain the next step in obtaining funding
for the Village Plan. Cllr Gittens will attend together with Cllr
A letter is to be sent to all the village organisations inviting
their response to the proposed village plan.
19. Individual Matters raised by Councillors:
i) Cllr Brookhouse reported on the Neighbourhood Watch scheme
and said that all
residents should report any unusual matters as there has been
a spate of burglaries in in the village.
ii) Cllr Glassett reported that the Village of the Year application
forms have been submitted and judging will take place between
June and the end of September.
iii) The Playground Committee to comprise Cllrs Glassett, Gittens
iv) The new Jubilee Seat to be added to the insurance policy.
v) Vacancy on the Council: The Clerk will publish details of the
vacancy occasioned by the resignation of Cec Harrold and will
report on progress.
20. Matters not dealt with in the previous items on the Agenda:
i) Reading Room Rent : it was agreed to tell the Reading Room
AGM that because of the adoption of the new Model Code of Conduct
discussion on the question of rent by the members of the Parish
Council must be deferred until the position of councillors who
are all trustees tees of the Reading Room has been clarified.
ii) Highways: The Clerk gave an up to date report on the position
of road repairs in the village and the village sign in Station
Road which is expected to be reinstalled within the next two weeks.
iii) It was reported that the Jubilee Seat and the Jubilee Mugs
will be delivered during week commencing 27th May.
iv) Central Railway: the Clerk reported on the current position
as reported by the SNC. The Clerk to investigate the current position
on the Central Railway web Site and liaise with the Chairman if
any further action is required at this stage.
21. Dates of Meetings in 2002 - 2003:
The following are the dates of Council Meetings until May 2003
Annual Parish Meeting
. April 23rd
Annual Council Meeting .. May 28th
There was no further business and the meeting closed at 9.16 pm.