Minutes of the Meeting of the Helmdon Parish Council
Wednesday, 24th September 2003
in the Reading Room, Helmdon at 7:30 p.m.
Present: Councillors Burns, Brookhouse,
Bearman, England, Spendlove, Earl, Moody and Smith.
Apologies: received from Councillor Gittens who joined
the meeting later.
There were 3 members of the public present.
The meeting was opened by the Chairman who explained that Item
6 of the Agenda - Planning was being deferred until after the
Council Meeting to permit lengthier discussion.
1. Minutes of Meeting held on the 24th July 2003
These minutes were read and signed as a correct record.
2. Matters Arising:
i) Cllr Smith queried item 2 ii and Cllr Bearman replied that
he is looking into the matter.
ii) Cllr Smith queried item 3iii and the Chairman said the matter
iii) Cllr Smith queried item 4 iv and the Chairman said that the
appointment is for the length of the present Council
iv) Cllr Smith asked if there has been an insurance claim for
the vandalism at the playground and it was reported that as the
damage has not been as bad as first thought no claim is being
v) Cllr Smith queried item 12 and asked why there has not been
an item on the Agenda for discussion of the draft Standing Orders.
After discussion a Standing Orders Sub Committee was formed consisting
of the Chairman, Vice Chairman and Cllrs Spendlove, Earl, Moody
3. Open Forum:
i) The question was asked if any information has been obtained
about the running costs of the present bus and taxi services compared
with the previous costs and Cllr Brookhouse said that it has not
yet been possible to obtain information regarding comparative
costs but these will be available after the present schemes have
run for a year.
ii) It was asked if 30 mph signs are to be painted on the road
surfaces in the village and Cllr Brookhouse replied that these
will be done as part of the School Travel Plan.
|i) Details of Council Finances as at 24th
||Current Account Balance
||Savings Account Balance
||Bills for Payment
||C & E
||Playground Management Ltd
||South Northants Council
||Helmdon Parochial Church Council
||W. Forgham - Salary
||W. Forgham - Expenses
||W. Forgham - Talkabout expenses
||Texprep - printing Talkabout
||Summary of Clerk's
||telephone 1.6.03 - 30.11.03
to date for Talkabout
||still to come
||allowed in council budget
ii) It was reported that the Finance Committee has examined the
Annual Return submission for the Audit 2002-2003 and recommends
the following resolutions to the Council for its approval to enable
the return to be sent for Audit
a) "This Council approves the Section 1 - Statement
of Accounts to be submitted with the Annual return for the year
ended 31 March 2003 and signed by the Chairman of the Council
on the 24th September 2003.
b) "This Council approves the Section 2 - Statement
of Assurances to be submitted with the Annual Return for the year
ended 31 March 2003 and signed by the Chairman of the Council
and the Parish Clerk on the 24th September 2003.
After discussion Cllr Bearman proposed , Cllr England seconded
and it was unanimously agreed that the above two resolutions "a"
& "b" be approved.
iii) It was agreed to transfer £3000 from the current account
to the savings account
4. NCC Matters:
There were no matters to report.
5. District Council Matters:
The Clerk reported that it has not been possible to obtain copies
of the SNC Year Book for all Councillors
i) Details of Correspondence received between 25/7/03 and 24/9/03
SNC Lists of planning applications received from 24.7.03 to 30.8.03
NCC New Council Funding Programmes
Cherwell Vale NHS PCT Health Focus - June 2003
N'shire Local Transport Plan
DTLR Consultation Paper - investigation and determination of
Towcester Area - door to door
DEFRA Rural Services standard 2003
SNC Animal Welfare quarterly report
NALC AGM and conference 25.10.03
N'shire Touring Arts news
SNC Annual Review
Heritage lottery fund circular
Playground Management Ltd invoice
Calor Village of the Year circular
Police Community Support Officer
SNC Election Costs
SNC Footpath Diversion Order
WS Atkins Wappenham Road haunching
SNC Standards Board Video - The Code of Practice
SN'hants Volunteer Bureau - August
WS Atkins - bus services in Helmdon
NCVC Road closure notice
East Midlands Dev Agency - August magazine
SN Volunteer Bureau - September
SNC Village Directory 2003 review
SNC re councils' get togethers
DEFRA - circular
Standards Board for England
The Local Channel - community web sites
NCC SN'hants area committee Agenda 9.9.03
NCC Libraries & Information service
Village Viewpoint Autumn 2003
N'shire Victoria County History Trust
N'hants voluntary car service
Arts & News SN'hants
NACR new email addresses
MK & South Midlands Sub regional strategy - summary
N'shire Mineral Local Plan review
Environment Agency - flood event data gathering
Calor Village of the Year
BT Payphone in the Green Helmdon
Refusal residential Devt off Church Street
Towcester Town Plan
Brackley Shoppers guide
National Playing Fields circular
HM Customs - VAT return
Clerks and Councils Direct Magazine
ii) The Chairman reported having received a letter from Mr David
Powell regarding the waste bin in The Square.
iii) The Chairman reported receiving a notification from NACRE
saying they had received a request for information which they
normally only send to Council Chairmen and Clerks from a Helmdon
Councillor. The Chairman asked that all future requests be channeled
via the Chairman of the Council or the Clerk.
ii) The Chairman reported having received notification that a
request on behalf of the Parish Council asking for funds for seats
etc has been sent by a Councillor to
the Carnival Committee and he said that all such requests must
go through the Chairman of the Council or the Clerk having first
been approved by the Council.
v) The Chairman reported having received a letter of resignation
from the Clerk.
8. Reading Room Report:
Cllr England said that following the recent Surveyor's Report
it has been agreed to carry out remedial work to the gutters,
roof and committee room. He also reported that there has been
no response yet to the request for a supervisor for the Luncheon
9. National Village of the Year Competitions 2003:
i) The Clerk reported that he has not received any word about
the Northamptonshire VOTY competition and that we have declined
to enter the National VOTY competition but we have been able to
enter the National VOTY IT competition.
iii) The VOTY signs to be fixed to the four entry signs to the
Village were discussed and it was agreed that the signs should
be ordered and that the Chairman and Vice Chairman be sign a cheque
between council meetings for the purchase of four signs at a cost
of around £110
10. Helmdon Parish Plan:
Cllr Moody reported on the current position and said that 235
people visited the Future needs day and that a questionnaire will
be sent out in November to all residents of Helmdon. He also reported
that the HPP is currently operating within its budget.
11. Playground Committee:
Cllr Smith reported that the committee has now received the reports
of the playground inspections and that they are now considering
items to be submitted to the next budget meeting for inclusion.
She asked that she be given permission to seek information and
prices on behalf of the Council from suitable contractors for
the work involved and after discussion it was agreed she can obtain
such information. Cllrs Earl and Brookhouse voted against such
permission being given
12. Matters raised by individual councillors:
i) Cllr Moody raised the matter of the Standing Orders sub committee
and asked when it will meet. The Chairman said he will send out
a list of dates for a meeting within the next ten days.
ii) Cllr Moody asked about the advertising for the Parish Clerk's
position and the Chairman reported that an advert has been posted
on the village notice boards and on the web asking people who
are interested to apply to him no later than 31 October 2003 A
sub committee comprising the Chairman, Vice Chairman and Cllr
Spendlove was formed to deal with applications.
iii) Cllr Brookhouse reported on the Remembrance Sunday arrangements.
iv) Cllr Brookhouse reported on the Jubilee Seat and said that
certain further work within the original budget cost needs to
be carried out. The Chairman said he will ask the donor for the
v) Cllr Earl asked for volunteers to assist for the British Legion
Poppy Day Appeal collection.
vi) Cllr Earl asked that NCC be approached to carry out work on
the gravel path and the Clerk confirmed he will write to NCC.
vii) Cllr Brookhouse raised the matter of the new Police Community
Support Officers and said that he was very disappointed in the
way that the previous village beat constable had been transferred
without the Police Authority notifying either the Parish Council
or him as the Neighbourhood Watch Co-ordinator.
13. Any Other Business:
The Clerk reported that Frank and Jo Morris have written saying
they will be pleased to carry on the work around the War Memorial
but asked that someone else be asked to undertake the work that
Sue Lidgely has been carrying out.
There was no further business and the meeting closed at 9.17pm