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Transparency Code

 
This Transparency Code is designed to meet the government’s desire to place more power into citizens’ hands to increase democratic accountability. It applies to parish councils with an annual turnover not exceeding £25,000. The code became mandatory from 1 April 2015 and requires the online publication of key spending and governance information. The Government considers that publication of the items in the Code will provide the local electorate and ratepayers with a clear picture of the activities of these smaller authorities. Below is the Transparency Code information for Helmdon Parish Council:

Information title
Information which should be published
All items of expenditure above £100

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates. Publish details of each individual item of expenditure. Copies of all books, deeds, contracts, bills, vouchers, receipts and other related documents do not need to be published but should remain available for inspection. For each individual item of expenditure the following information must be published: a. date the expenditure was incurred, b. summary of the purpose of the expenditure, c. amount, and d. Value Added Tax that cannot be recovered.

YE31MAR17
HPC Cashbook for y/e 31 March 2017 (PDF) (XLS)

YE31MAR16
HPC Cashbook for y/e 31 March 2016 (PDF)

YE31MAR15
HPC Cashbook for y/e 31 March 2015

End of year accounts

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates. Publish signed statement of accounts according to the format included in the Annual Return form. It should be accompanied by: a) a copy of the bank reconciliation for the relevant financial year, b) an explanation of any significant variances (e.g. more than 10-15 percent) in the statement of accounts for the relevant year and previous year, and c) an explanation of any differences between ‘balances carried forward’ and ‘total cash and short term investments’, if applicable.

YE31MAR17
Statement of Accounts for y/e 31 March 2017
Bank reconciliation for y/e 31 March 2017
Explanation of Significant Variances for y/e 31 March 2017
Notice of Completion of Audit for y/e 31 March 2017
External Auditor's Report for y/e 31 March 2017

YE31MAR16
Statement of Accounts for y/e 31 March 2016
Bank reconciliation for y/e 31 March 2016
Explanation of Significant Variances for y/e 31 March 2016
Notice of Completion of Audit for y/e 31 March 2016

YE31MAR15
Annual Return for y/e 31 March 2015
Bank reconciliation for y/e 31 March 2015
Explanation of Significant Variances for y/e 31 March 2015

Internal audit report

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates. Publish signed internal audit report according to the format included in the Annual Return form. Explain any negative response to the internal controls objectives, including how any weaknesses will be addressed. Explain any ‘not covered’ responses to internal controls objectives.

YE31MAR17
Internal Audit Report (Annual Return) for y/e 31 March 2017
Internal Audit Letter for y/e 31 March 2017

YE31MAR16
Internal Audit Report (Annual Return) for y/e 31 March 2016
Internal Audit Letter for y/e 31 March 2016

YE31MAR15
Annual Return for y/e 31 March 2015

List of councillor or member responsibilities
Annual publication of councillor or member responsibilities no later than 1 July in the year immediately following the accounting year to which it relates, including: a) names of all councillors or members, b) committee or board membership and function (if Chairman or Vice-Chairman), and c) representation on external local public bodies (if nominated to represent the authority or board).

List of councillors and responsibilities
Location of public land and building assets

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates. Parish councils and port health authorities to publish details of all public land and building assets – either in its full asset and liabilities register or as an edited version. Internal drainage boards to only publish details of registered land and buildings that have a market value and appear in Fixed Assets Register. The following information must be published: a) description (what it is, including size/acreage), b) location (address7 or description of location), c) owner / custodian, e.g. the authority manages the land or asset on behalf of a local charity, d) date of acquisition (if known), e) cost of acquisition (or proxy value), and f) present use.

YE31MAR17
Asset Register for y/e 31 March 2017 (PDF)

YE31MAR16
Asset Register for y/e 31 March 2016 (PDF)

YE31MAR15
Asset Register for y/e 31 March 2015

Minutes, agendas and papers of formal meetings
Publication of draft minutes from all formal meetings not later than one month after the meeting has taken place.
Publication of meeting agendas and associated meeting papers not later than three clear days before the meeting to which they relate is taking place.

Agendas of all council meetings
Minutes of all council meetings

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